SCHOLARSHIPS

Selection

After the application deadline, first the local Academic Evaluation Committee and then the Consortium Management Group (endorsing recommendations made by the Consortium Selection Committee) will review all received applications. Only complete applications will be considered for selection. Your application is complete if you have uploaded all the requested documents. The home and host universities of the consortium will work together to evaluate the applications based upon the following criteria:

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• Academic merit

• Motivation for the mobility period

• Learning Agreement or Study Plan (for master’s students)

• Research/Teaching Plan (for PhD and academic staff)

 

In addition to these academic criteria, the following administrative criteria will be taken into account:

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• Relevance of the mobility for both the host university and the home university

• Equal geographic representation of the partner universities in the mobility scheme

• Equity considerations for designated groups

• If you have given incorrect or misguiding information in your application, this will be a reason to withdraw your grant.

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Notifications

Notifications of application outcome to students are done as follows:

 

• All applicants will be notified via e-mail

• All applicants not selected for the programme are notified immediately after the selection decision has been made. Notification will include:

• The results of the selection

• The procedure to follow for an appeal to the selection decision

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For the selected candidates the notification will include:
 

• Instructions for further steps (visa guidelines, etc.)

• A model of the Student Agreement

• As well as any other relevant information

 

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Appeal Procedure

 If you are dissatisfied with the outcome, you may submit an appeal in writing to the SPREE coordinating unit no later than 14 days after taking receipt of the application outcome notification letter.

 

The SPREE coordinating unit will evaluate the grounds upon which the appeal was made.

If the reasons of the appeal are reasonable and legitimate, the coordinating unit will refer the matter to the SPREE Consortium Selection Committee whom will then evaluate the appeal.

The decision made by the Consortium Selection Committee will be referred to the SPREE Consortium Management Committee for ratification. Following which, the applicant will be informed of the decision in writing.

 

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Cancellation of Studies

Important to note in the event of interrupted studies or in the case of drop-out

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The scholarship can be put on hold if the student has to temporarily leave the host institution following duly justified and well documented reasons (i.e. illness etc.). In that case the scholarship payment must be interrupted he/she has returned to the host institution and can actively participate in the activities. If despite the temporary absence the scholarship holder can catch up on the study/research without extending the originally agreed scholarship duration, the monthly allowances corresponding to the period of interruption could be paid to the candidate if agreed among the partners and notified to the agency.

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If the reasons are due to force majeure, the absence of the scholarship holder would lead to an extension of the originally agreed eligibility period in order to finalize the mobility concerned. Hence, the coordinator must send to the Agency a duly substantiated request to extend the eligibility period of the Grant Agreement in question. This request will be treated as an official amendment.

 

If the interruption is due to academic reasons, as students have to study or carry out research or other activities for a short period at the home country or at other countries which are not the ones of the institutions included in the partnership, the monthly allowance is not paid for this period. Mobility flows are not allowed between institutions placed in the country of origin/nationality of the individual(s) concerned. The interruption can take place only after 6 consecutive months of study at host institutions.

 

The mobility for staff can be split in several shorter periods of minimum one month each.

 

If a scholarship holder decides to withdraw before or during the study period, the Partnership has the possibility to replace her/him from the reserve list and within the deadlines for start mobility of the respective cohort. If such replacement is not possible, the remaining monthly allowance and participation costs could be reallocated to another scholarship holder.

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Learning agreement

For successful candidates, you will be required to signed the following agreement

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• Model Student Agreement

• Model Learning Agreement (Degree-seeking mobility)

• Model Learning Agreement (Credit-seeking mobility)

• Model Staff Mobility Agreement

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!!! Important message to international students: Please be cautious when receiving any publicity inviting you to apply for an Intra-Africa scholarship or a message to pay a fee to be selected as a scholarship holder. We have been informed of numerous attempted scams. Before giving out any personal data, please always verify that the information comes from a trustworthy source. Please also note that candidates do not have to pay any fees to benefit from an Intra-Africa scholarship.  !!!

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